4.4: Meeting minutes
- Page ID
- 66151
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Why do we create meeting minutes?
- Inform those who didn’t attend of outcomes
- Keep track of what was decided during the meeting
- Write the minutes as soon as possible after every meeting. I highly recommend using the meeting agenda document and adding a column for the minutes in bullet point format.
- Use neutral, objective words
- Use the same verb tense throughout
Include:
- Date and time of the meeting
- List meeting participants and list those who were expected but were absent
- Decisions made about each agenda item, for example:
- Actions taken or agreed to be taken
- Who will do what by when
- Next steps
- Voting outcomes—what was the topic of the vote; outcome (how many for what)
- Next meeting date and time
Distribute the minutes ASAP, preferably within 24 hours of the end of the meeting.
Resource: How to Write Effective Meeting Minutes https://www.wildapricot.com/articles/how-to-write-meeting-minutes#record-taking