Your company likely has conventions and rules in place for the content of headers and footers and also for where page numbers are to be placed. There are, a few standard guidelines to note:
- Page numbers go in the header or footer. Once you decide where to put the page number, Word will keep track of it for you.
- Business letters do not have headers, and they get page numbers only if they run to three or more pages.
- Footers containing page numbers can start on the first page.
- For headers and footers in reports, see Module 6.
Adding Headers, Footers & Page Numbers
In Google Docs, you can also add dates, titles, or names to every page in a document using headers and footers.
- Open a document in Google Docs
- Click Insert > Header & page number
- Choose Header or Footer
- Enter text into the header or footer
If you want the header or footer on the first page to be different different from the other pages, check Different first page header/footer . This option is only available for the first page; you can’t create a unique header or footer for each page.
To add page numbers as your header or footer, select Page number in the dropdown menu instead of Header or Footer .
Spell Check and Grammar Check
Google Docs’ Grammar Check is integrated with the Spell Check function. The Grammar Check feature underlines words that the application’s engine tags as possible grammatical errors. For example, the Grammar Check will likely underline “its” if the engine thinks you typed the wrong form of the word in the context of the sentence. Open the “Did You Mean…” dialog box for the word, then correct the word if a correction is warranted. The Spell Check function works in the same way as in Word for misspellings, except that correct spellings of the word are presented in the Change Spelling To dialog box.
Sentence Length
Earlier in this module concise writing was emphasized. Google docs has a feature that helps track the lengths of sentences.
You can open the word counter in two different ways:
- Click on the tab at the top of the page titled Tools . Find Word Count in the drop-down menu and click on it.
- Use a keyboard shortcut. For PC users, press Ctrl+Shift+C . For Mac users, press Command+Shift+C
Once you’ve opened the word counter, a dialogue box will appear listing the number of pages, words, characters, and characters excluding spaces in your document.