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6.7: Appendix B: Inventory Cost Flow Assumptions Under the Periodic System

  • Page ID
    30995
  • learning objective

    LO6 – Calculate cost of goods sold and merchandise inventory using specific identification, first-in first-out (FIFO), and weighted average cost flow assumptions periodic.

    Recall from Chapter 5 that the periodic inventory system does not maintain detailed records to calculate cost of goods sold each time a sale is made. Rather, when a sale is made, the following entry is made:

    General Journal
    Date Account/Explanation F Debit Credit
    Accounts Receivable XX
    Sales XX
    To record a credit sale.

    No entry is made to record cost of goods sold and to reduce Merchandise Inventory, as is done under the perpetual inventory system. Instead, all purchases are expenses and recorded in the general ledger account "Purchases." A physical inventory count is conducted at year-end. An amount for ending inventory is calculated based on this count and the valuation of the items in inventory, and cost of goods sold is calculated in the income statement based on this total amount. The income statement format is:

    Sales

    $10,000

    Cost of Goods Sold:

    Opening Inventory

    $ 1,000

    Purchases

    5,000

    Goods Available for Sale

    6,000

    Less: Ending Inventory

    (2,000)

    Cost of Goods Sold 4,000
    Gross Profit $6,000

    Even under the periodic inventory system, however, inventory cost flow assumptions need to be made (specific identification, FIFO, weighted average) when purchase prices change over time, as in a period of inflation. Further, different inventory cost flow assumptions produce different cost of goods sold and ending inventory values, just as they did under the perpetual inventory system. These effects have been explained earlier in this chapter. Under the periodic inventory system, cost of goods sold and ending inventory values are determined as if the sales for the period all take place at the end of the period. These calculations were demonstrated in our earliest example in this chapter.

    Our original example using units assumed there was no opening inventory at June 1, 2015 and that purchases were made as follows.

    Purchase Transaction
    Date Number of units Price per unit
    June 1 1 $1
    5 1 2
    7 1 3
    21 1 4
    28 1 5
    5 $15

    When recorded in the general ledger T-account "Purchases" (an income statement account), these transactions would be recorded as follows.

    Purchases

    No. 570

    Jun. 1 $1
    5 2
    7 3
    21 4
    28 5

    Sales of four units are all assumed to take place on June 30. Ending inventory would then be counted at the end of the day on June 30. One unit should be on hand. It would be valued as follows under the various inventory cost flow assumptions, as discussed in the first part of the chapter:

    Specific identification $4
    FIFO 5
    Weighted average 3

    These values would be used to calculate cost of goods sold and gross profit on the income statement, as shown in Figure 6.7.1 below:

    Spec. Ident. FIFO Wtd. Avg.
    Sales $40 $40 $40
    Cost of Goods Sold:
    Opening Inventory -0- -0- -0-
    Purchases 15 15 15
    Goods Available for Sale 15 15 15
    Less: Ending Inventory (4) (5) (3)
    Cost of Goods Sold 11 10 12
    Gross Profit and Net Income $29 $30 $28
    Ending Inventory (Balance Sheet) $ 4 $ 5 $ 3

    Figure \(\PageIndex{1}\): Effects of Different Cost Flow Assumptions: Periodic Inventory System

    Note that these results are the same as those calculated using the perpetual inventory method and assuming all sales take place on June 30 using specific identification (Figure 6.2.1), FIFO (Figure 6.2.2), and weighted average (Figure 6.2.3) cost flow assumptions, respectively.

    As discussed in the appendix to Chapter 5, the ending inventory amount will be recorded in the accounting records when the income statement accounts are closed to the Income Summary at the end of the year. The amount of the closing entry for ending inventory is obtained from the income statement. Using the example above and assuming no other revenue or expense items, the closing entry to adjust ending inventory to actual under each inventory cost flow assumption would be as follows.

    Specific Identification FIFO Weighted Average
    Merchandise Inventory (ending) 4 5 3
    Sales 40 40 40

    Income Summary

    44

    45

    43

    To close all income statement accounts with credit balances to the Income Summary and record ending inventory balance.