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2.5: Tools for understanding your customer

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  • Despite the complexity of the customer landscape, various tools and frameworks are available to consider your customer. The goal with many of these is to inform your decision making and help you think from the perspective of your customer.

    Developing user personas

    To understand all your customers, you must have an idea of who they are. While it's impossible to know everyone who engages with your brand, you can develop representative personas that help you focus on motivations rather than stereotypes.

    A user persona is a description of a brand-specific cluster of users who exhibit similar behavioural patterns in, for example, their purchasing decisions, use technology or products, customer service preferences and lifestyle choices. We revisit the user persona at multiple points during this course, as it shouldn't be seen as an end in itself.

    A user persona is a consensus-driving tool and a catalyst that can be applied when you try to understand your entire customer experience, or when you decide on the implementation of specific tactics. Every organisation should have four to five user personas to help strategists target their efforts.

    To create a user persona and inform decisions with your customers point of one must prioritise real information over your team's assumptions and gut feelings.

    Desktop research, drawn from sources such as existing reports and benchmarking studies, help you to frame the questions you need to ask when delving deeper into the data available to you elsewhere through online platforms like your website or social media presence. The Internet provides an increasing number of viable alternatives to offline primary research.

    Note

    Market research methodologies are explored in more detail in the Market research chapter.

    A combination of habits and specific needs are combined into a usable overall picture A key feature of the user persona below is how it accounts for customer motivation Summer is driven by emotion rich storytelling and social belonging. This knowledge should drive how the brand communicates how the brand experience is tailored to make her feel tike part of a community.

    clipboard_ee8c567e3258e57b042a195e6da30073a.png
    Figure \(\PageIndex{1}\): User personas are a consensus-driving tool Permission from Mirum

    To build a robust user persona, you should consider the demographics, psychographics, and motivators for your customers.

    Demographics and psychographics

    Understanding customers can involve two facets:

    1. Understanding the physical facts, context and income of their 'outer world" i.e. their demographics. These include their culture, sub cultures, class and the class structures in which they operate, among other factors.
    2. Understanding the motives, desires, fears and other intangible characteristics of their 'inner world' i.e. their psychographics. Here we can consider their motives, how they learn and their attitudes.

    Both facets above are important, though some factors may be more or less prominent depending on the product or service in question. For example, a women's clothing retailer needs to consider gender and income as well as feelings about fashion and trends equally, while a B2B company typically focuses on psychographic factors, as their customers are linked by a job function rather than shared demographics.

    Demographics can be laborious to acquire but are generally objective and unambiguous data points that change within well-understood and measurable parameters, for example, people get older, incomes increase or decrease, people get married or have children. Data sources like censuses, surveys, customer registration forms and social media accounts are just a few places where demographic data can be gathered either in aggregate or individually.

    Psychographics, on the other hand, are fluid, complex and deeply personal because, after all, they relate to the human mind. This information is very hard to define, but when complementary fields work together, it's possible for marketers to uncover a goldmine of insight.

    Understanding motivation

    People make hundreds of decisions every day, and are rarely aware of all of the factors that they subconsciously consider in this process. That's because these factors are a complex web of personal motivating factors that can be intrinsic or extrinsic, and positive or negative.

    clipboard_e54b0c8e47cb2d1b3b64cff0089b22a48.png
    Figure \(\PageIndex{2}\): Extrinsic and intrinsic motivators

    Extrinsic motivators

    Extrinsic factors are external, often tangible, pressures, rewards, threats or incentives that motivate us to take action even if we don’t necessarily want to. For example, a worker in a boring or stressful job may be motivated to keep going by their pay check, and drivers are motivated to obey traffic rules by the threat of getting a fine or hurting someone.

    Marketing often uses extrinsic motivators to provide a tangible reward for taking a desired action. Some examples include:

    • Limited-time specials and discounts, where the customer is motivated by a perceived cost saving and the urgency of acting before the offer is revoked.
    • Scarcity, where the limited availability of a product or service is used to encourage immediate action.
    • Loyalty programmes, which typically offer extrinsic rewards like coupons, exclusive access or free gifts in exchange for people performing desired behaviours.
    • Ancillary benefits, such as free parking at the shopping centre if you spend over a certain amount at a specific store.
    • Free content or downloads in exchange for contact details, often used for subsequent marketing activities.

    For example, Booking.com uses a range of extrinsic motivators to encourage customers to book quickly, including a price discount exclusive to their site and urgency through the use of the words “High demand”, “Only three rooms left” and, “There are two other people looking at this hotel”. All of these factors nudge the customer to book quickly to avoid missing out on what is framed as a limited-time opportunity.

    clipboard_e9d89afcf49f3a945a1bf4bb505512316.png
    Figure \(\PageIndex{3}\): A screenshot of Booking.com using extrinsic motivators Screenshot, Bookings.com 2016

    The problem with extrinsic motivation is that a customer can often perform the desired action to get the reward or avoid the threat without fully internalising the meaning or marketing message behind the gesture. Or worse, the required action becomes ‘work’ which diminishes the enjoyment of the task and the reward.

    For example, some people will swipe in at the gym with their membership card to avoid losing their access, but won’t actually exercise. Some might log in to a website every day to accumulate points without actually looking at the specials on offer.

    Kohn (1993 ) summarised the three risks of extrinsic rewards as:

    1. “First, rewards encourage people to focus narrowly on a task, to do it as quickly as possible and to take few risks.
    2. Second, people come to see themselves as being controlled by the reward. They feel less autonomous, and this may interfere with performance.
    3. Finally, extrinsic rewards can erode intrinsic interest. People who see themselves as working for money, approval or competitive success find their tasks less pleasurable, and therefore do not do them as well.”

    Intrinsic motivators

    Somebody who is intrinsically motivated performs an action for an intangible benefit simply because they want to, or for the pleasure, fun or happiness of it. Intrinsic motivators are much subtler and more difficult to quantify, but are also more powerful and longer-lasting drivers of human behaviour.

    Some common forms of intrinsic motivation include:

    • Love – not just romantic love, but also the love of an activity or outcome.
    • Enjoyment and fun – few intrinsic motivators are as powerful as the desire to have a good time.
    • Self-expression – some people act in a certain way because of what they feel the action says about them.
    • Personal values – values instilled through cultural, religious, social or other means can be powerful motivators.
    • Achievement or competence – when people challenge themselves, take a meaningful personal risk, or attain a long-desired goal, they are acting because of an intrinsic motivation.
    • Negative intrinsic motivators – fear, embarrassment and inertia are some powerful drivers that rely on negative emotions.

    Finding the right motivators

    Many brands develop elaborate marketing campaigns with gimmicks and rewards, but find that these fall flat. Often this is because of a misunderstanding of the motivators that drive customers to take action in the first place. Marketers tend to overvalue how much people like, understand and care about brands, which can lead to a disconnection from the audience.

    The most important factor to consider in choosing a customer motivator is relevance to the customer, to the brand and to the campaign. Ask yourself, “Is the incentive you are offering truly relevant and useful?”

    Most complex human actions involve a combination of factors. For example, we work because of the external pressure to earn money, and some also get an intrinsic reward in the form of achievement, self-expression or making a difference in the world. Both factors are important, and if one is missing, the other needs to compensate strongly for this. For example, interns working for free to get ahead quickly in their careers; people being paid more to stay in a difficult or unfulfilling job.

    The success of your customer persona will depend on how carefully you interrogate assumptions about your customer, how carefully you draw on research, and how you prioritise understanding their motivations and the way decisions are made.

    Decision making and behavioural economics

    One significant shift in understanding customers over the past few years has come from the fields of psychology and economics. This area of inquiry, behavioural economics, looks at what assumptions or behaviours drive decision making. An understanding of individual motivations and interactions between customers and your brand can help you cater to what your market really wants or needs.

    As an example, industrial designer Yogita Agrawal designed an innovative and much-needed human-powered light for people in rural India. Although the product ingeniously took advantage of the locals’ mobile lifestyle – the battery is charged through the action of walking – and the idea was well received, initially no one actually used the product. Agrawal eventually discovered the simple reason for this, the device had a plain, ugly casing that did not match at all with the vibrant and colourful local dress. When she added a colourful and personalisable covering to the device, usage shot up dramatically. Although she had found the big insight, that walking can generate energy to power lights in areas not served by the electrical grid, it took a further understanding of regional customs to truly make the device appealing.

    If marketers can apply this insight to their strategies and campaigns, it means that they may be able to get more customers to take desired actions more often, for less cost and effort. This is the ideal scenario for any business.

    Biases

    Cognitive biases

    Cognitive biases are our own personal prejudices and preferences, as well as common ways of thinking that are inherently flawed. A classic example is confirmation bias, where we take note of information that confirms our beliefs or world view, but discount or ignore information that doesn’t.

    Try it for yourself! The next time you are driving or commuting, pay attention to all the red cars on the road. Does it begin to seem like there are more red cars than usual?

    Below are some of the most important biases that marketers should be aware of taken from Psychology Today (2013).

    Table 2.5.1
    Category: Bias: Elaboration:
    Information Knee-jerk bias Making a quick decision in a circumstance where slower, more precise decision-making is needed.
    Occam’s razor Assuming that an obvious choice is the best choice.
    Silo effect Using a narrow approach to form a decision.
    Confirmation bias Only focusing on the information that confirms your beliefs (and ignoring disconfirming information).
    Inertia bias Thinking and acting in a way that is familiar or comfortable.
    Myopia bias Interpreting the world around you in a way that is purely based on your own experiences and beliefs
    Ego Loss aversion bias Tending to favour choices that avoid losses, at the risk of potential gains.
    Shock-and-awe bias Believing that our own intelligence is all we need to make a difficult decision.
    Overconfidence effect Having too much confidence in our own beliefs, knowledge and abilities.
    Optimism bias Being overly optimistic and underestimating negative outcomes.
    Force field bias Making decisions that will aid in reducing perceived fear or threats.
    Planning fallacy Incorrectly judging the time and costs involved in completing a task.

    Pricing bias

    There is also a lot of bias around the price of an item. Generally, we perceive more expensive to be better, and we can actually derive more psychological pleasure from them, even if the cheaper alternative is objectively just as good.

    A classic example of this is wine-tasting, where in repeated experiments participants agree that the more expensive wine tastes better where, in fact, all the wines were identical. Taken even further, however, researchers discovered that people tasting the more expensive wines actually had a heightened pleasure response in their brains, showing that researchers could generate more enjoyment simply by telling them they were drinking an expensive wine (Ward, 2015).

    Loss aversion

    One of the most powerful psychological effects is the feeling of loss, when something we possess is diminished or taken away. The negative feeling associated with loss is far stronger than the positive feeling of gaining the equivalent thing. In other words, we feel the pain of losing $200 more acutely that the joy of gaining $200.

    Marketers can use loss aversion very effectively in the way they frame and execute marketing campaigns. Here is an example:Giving a customer a free trial version of a service for long enough that it becomes useful or important to them at which point they would be happy to pay to avoid losing it. On-demand TV service Netflix uses this to great effect with its 30-day free trial, especially since they ask for credit card details upfront so that shifting over to the paid version is seamless.

    Heuristics

    A heuristic is essentially a decision-making shortcut or mental model that helps us to make sense of a difficult decision-making process or to estimate an answer to a complex problem.

    Some classic examples include:

    • The availability heuristic – we overemphasise the likelihood or frequency of things that have occurred recently because they come to mind more easily.
    • The representativeness heuristic – we consider a sample to represent the whole for example, in cultural stereotypes.
    • The price-quality heuristic – more expensive things are considered to be better quality. A higher price leads to a higher expectation, so this can work both to the advantage and disadvantage of marketers. For products where quality is measurable and linear, the price needs to correlate, and a higher price needs to be justified tangibly. For products or services where quality is less tangible or more subjective such as food, drinks, experiences and education, in many ways the price can heighten the perceived quality and experience even on a neurological level.
    • Anchoring and adjustment heuristic – we make decisions based on relative and recent information rather than broad, objective fact. In marketing, this can be used to steer customers to the package or offer that the brand most wants them to take.

    Choice

    How do people choose? This is a difficult question to answer because people decide based on irrational, personal factors and motivators, objective needs and their immediate circumstances.

    Word of mouth or peer suggestions

    We are very susceptible to the opinions of other people, and tend to trust the opinions of friends, family, trusted experts and ‘people like us’ over companies or brands. We are also much more likely to join in on an activity like buying a specific product if we see others like us doing it first. This is the notion of social proof. Human beings generally rely on early adopters to lead the way, with the vast majority waiting for a new product or service to be tested before jumping on board.

    This is why many brands use spokespeople or testimonials. They act as a reassurance to the potential customer that other normal people actually experienced the benefits that were promised. This also highlights the importance of positive online word of mouth. As you will learn when we discuss the Zero Moment of Truth, people do extensive research online before important purchases and can have their minds swayed by the reviews, experiences and opinions of others who are often strangers.

    Personal preferences and history

    Some of our decisions are based on very personal factors, such as a favourite colour, a positive past experience or a historical or familial association. For example, some people may choose to buy the same brand of breakfast cereal that they remembered eating as a child, regardless of the price or nutritional benefits. For them the total experience and good feelings form part of the overall value they derive. This is why many brands place emphasis on their long and prestigious histories.

    Habits

    In other cases, we buy the same thing because we’ve always bought it, and it’s simply the easiest option.

    Habits are typically triggered by an outside or environmental factor (the cue), which then causes us to act out our habit (the action) after which we receive a positive boost (the reward). This sequence is referred to as the habit loop.

    In marketing, the goal is to get a customer to form a habit loop around purchasing or using the brand’s offering. For example, many snack brands try to associate the environmental cues of hunger or boredom with their products such as Kit Kat’s “Have a break” or Snickers’ “You’re not you when you’re hungry” campaigns.

    Loyalty programmes can play a key role in helping customers solidify a habit. For example, given the choice of two similar coffee shops on the morning commute to work, a person may be more inclined to visit the one offering a free coffee once they’ve collected a card full of stamps (even if that means going out of their way or paying a bit more for what is essentially a small discount). Eventually, the routine becomes set and it becomes easier to stick to the safe, familiar option.

    Here are some examples from brands that encourage habit formation.

    Table 2.5.2
    Brand Cue Routine Reward
    Starbucks Walking to work in the morning Get my regular coffee order A caffeine hit and a friendly interaction with the barista
    Nike Mobile app reminder to go for a run Put on Nike shoes, go to the gym Endorphins, satisfaction at living a healthy aspirational lifestyle
    Movie theatre Smell of popcorn Buy a snack set from the counter Tasty snack, experiencing the ‘full’ movie-going experience

    How do habits form? To create a habit, you need to perform a repeated action many times in a row. The harder the action such as going for a jog each morning, the longer and more consistently you need to practice the behaviour. Once the habit sets, it becomes a mental ‘shortcut’ that will take conscious effort to override in future.

    Decision load

    Making decisions is hard even if the decision is a low-stakes, low-impact one. Generally, psychologists agree that we have a certain quota of decisions that we can make every day, after which subsequent decisions become harder and more taxing, and often result in poorer outcomes called ‘decision fatigue’. This is why leading thinkers try to cut out as many trivial decisions as possible. Steve Jobs of Apple famously wore the same blue-jeans-and-turtleneck outfit every day to save himself making that one extra decision every morning.

    This is also why we tend to subconsciously eliminate unnecessary decisions and stick to reliable, tested habits. This is especially true for the fast moving consumer goods (FMCG) sector. Consider your habits when buying toothpaste. Typically, you will purchase the same brand you always do without really thinking about it. Unless you had a terrible experience with the product, one toothpaste seems as good as the other and there’s no incentive to switch. You certainly won’t pause for five minutes in front of the shelf each time to carefully study each option before making your decision. It doesn’t matter enough to get the best one.

    Now imagine that your usual brand is out of stock. Suddenly, instead of relying on the existing habit, you are forced to make the decision from scratch at which point marketing factors and price can play an important role. But, crucially, it is the experience that the new product delivers that will be the deciding factor. If the new toothpaste is similar or inferior to the usual brand, there’s no incentive to change the buying habit.

    Defaults

    Providing a ‘default option’ can be a powerful decision-making shortcut, because it removes the need to make an active decision. Defaults work for a number of reasons.

    • They offer a path of least resistance. The default setting is perceived to be the one that is good enough for most people, and requires the least amount of thought and customisation. This is ideal for reducing effort.
    • They serve as a social signal. The default is seen as the socially approved option, as the presumption is that the majority will choose this and there is safety in aligning with the majority.
    • They offer assurance. Similarly, we also presume that the default choice has been selected by an expert because of its merit to the end user.
    • They take advantage of loss aversion. When it comes to sales and marketing, effective default packages typically include more products or services that are strictly needed to increase the value and therefore the price. This is done simply because opting for a more basic version involves the customer taking elements away, and therefore suffering a loss. Once the default price has been anchored in the customer’s mind, there is less incentive to remove unwanted elements, even if the price gets reduced. For example, when buying a new laptop, the customer may be offered a package deal that includes antivirus software, a laptop bag, a wireless mouse and other related accessories.

    Choice architecture

    You can simplify your customers’ decision-making processes by cleverly designing the choices you offer. This is called choice architecture.

    While the following are guidelines only, and should be tested thoroughly based on your own individual context, brand and customers, generally speaking a good choice architecture has the following characteristics:

    • A small number of choices, usually not more than five, though ideally three. The smaller the number of options to choose from, the easier it is for the customer to distinguish the differences between the options, and to avoid a feeling of missing out.
    • A recommended or default option. Because people consider expert advice and social preferences when choosing, highlighting one option as ‘the most popular choice’ or ‘our top-selling package’ can direct people to the option you most want them to take.
    • A visual design hierarchy, typically using colour and size. To make your preferred option stand out, one easy trick is to make it bigger and brighter than the options around it.

    Mixpanel strongly emphasises its Business plan as the ideal choice, not only is it highly emphasised compared to the surrounding options, it includes a ‘best value’ assurance.

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    Figure \(\PageIndex{4}\): Mixpanel highlighting their Business option as the ideal choice Screenshot, Mixpanel 2017

    Customer experience mapping

    Once you have carefully crafted personas to guide you around who your customer groups are, you need to understand how and where they are engaging with your brand. This is where customer experience mapping comes into play.

    A Customer Experience map visually identifies and organises every encounter a customer has (or could have) with your company and brand. These interactions are commonly referred to as “touchpoints”. (Kramp 2011)

    You can use it as a tool to map your entire customer experience, or to drill down into detail for particular parts of that experience. Examples include in-store purchasing or someone trying to buy something on your website.

    The map should detail how customers are feeling at various points in their interaction with you, and also highlight any pain points that they may be experiencing. Identifying these problems or dips in their experience presents opportunities for engagement, and also helps to explain your customer behaviour in context.

    Towards creating your map

    clipboard_ee4b15f6805ca2d305b3f7d2c14dabb92.png
    Figure \(\PageIndex{5}\): An experience map highlights opportunities for improving your customer experience Permission from Mirum

    Customer experience maps should vary from business to business, so one shouldn’t just follow a blueprint. Consider the customer journey introduced in Strategy and context, taking someone from consideration through to purchase and hopefully loyalty. The experience map looks at the progression from consideration through to post purchase in great detail and visually synthesises your customer’s behaviour and motivations at every point of contact with your brand. Look at the example above, which includes some key sections:

    • Phase – Where is your customer in their interaction with your brand?
    • Doing, thinking, feeling – How does what they are feeling and doing vary from stage to stage?
    • Channels – What channels or contact points are involved in facilitating this stage of their journey?
    • Opportunities – What opportunities exist to solve pain points for your brand?
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